Keep reading to learn more about the benefits of a workflow diagram, and how to make one for yourself.
Why Create a Workflow Diagram?
If you use AI-powered productivity apps, you may have an automated workflow. In apps like these, a workflow is a set of automated processes that move and alter tasks. These processes are invisible, though.
By contrast, a workflow diagram is a visual reference tool. It’s a flowchart that shows what needs doing, who should do it, and in what order. It organizes the workday and clarifies the mission.
A diagram can also help make your self-directed workday more productive. It gives you a clear starting point, so you lose less time trying to decide what you should work on. Best of all, it only takes a few minutes to make!
How to Make a Workflow Diagram
There are several diagramming apps and websites you can use. The interfaces are simple. Click and drag the shapes around, and click and drag between shapes to create connections. Here are three Diagram-Creation websites you can use.
1. SmartDraw
SmartDraw is a free chart-making website. It can integrate with lots of popular productivity apps. It also comes with a large template library to get you started quickly.
2. Lucidchart
Charts you create in Lucidchart are fully searchable and shareable. However, the free version only lets you edit the three most recent charts. If you need to create lots of workflows, you should invest in the premium version.
3. Drawio
Drawio is a premium web app for teams. Charts are searchable, and it allows simultaneous editing. It works with your other Atlassian apps such as Jira, so you can import existing projects easily.
Tips for an Effective Workflow Diagram
When creating your diagram for yourself, you need to understand your work style. Does a vague directive like “write a draft” inspire you, or do you need smaller steps?
You should also try to be consistent with your formatting. This helps you or your team read it at a glance. Choose what your decisions, processes, and end points look like. Keep them the same throughout the chart.
Lastly, you can connect different workflows together. Simply embed the share link in the cell of the main workflow. This lets you and your team move between flows.
Organize Your Workflow
You can use workflow diagrams to boost productivity in your workday. It can also clarify task processes. It empowers you and your team to navigate the flow of tasks with confidence.
If you like having your process visualized, you could even invest in a flowchart desktop app. That way, you can store your charts offline, as well.
